VFS Global is seeking an Administration Officer for UAE - Dubai Job Responsibilities: * Store & Physical Asset management: -Assisting Admin team on store and physical asset management -Ensuring all the furniture component in place -Ensuring Furniture / other item are stacked in a well manne-Ensuring -Physical stock count happen every month -Preparing Exit Gate Pass - Maintaining physical file for material Inward / Outward and record keeping - Track Asset movement and make necessary record/documents. - Asset Scraping (only for furniture & admin related item). *Facility management: - Check the all facility and report admin team on any maintenance issues. - Coordination with the vendor for repair, maintenance & pest control work schedule. - Applying work permit from building management for repair and maintenance & pest control works etc. - Site monitoring as per instruction from admin manager. - Record keeping of maintenance works, service report, warranty docs. - Monitor regular or PM service schedules - Weekly facility inspection * Vendor Coordination: - Coordinate with vendors for deliveries - Follow up for deliveries - Verify the delivered items against the delivery note and PO / Order form. * Admin Filing: - Project file filing - Vehicle record filing - Parking Card Details filing - Shredding Destroy report filing - Indoor plant maintenance report filing weekly - Scent marketing report filing monthly - Coffee machine servicing filing quarterly - Pest control report filing quarterly *Local Purchase: - Responsible for cash purchase item, like dates, office consumable items and adhoc purchase request from other departments or management etc. Minimum Requirements: Education: Minimum: Graduate or global equivalent degree. Experience: 2 – 3 years of relevant experience in administration is a must for this position. Knowledge & Key skills: Basic knowledge of Computers and work with MS Office efficiently and Ability to Innovate and enhance procedures and methods to increase productivity & cost effectiveness Please forward your resume to [email protected] if you meet with the above requirement with the Reference Number AO/VFS/010.Please note that only candidates who meet with the requirements will be contacted.