The Nelson Mandela Foundation is looking to appoint a passionate and experienced freelance events coordinator to oversee all events of the Foundation including its flagship event, The Nelson Mandela Annual Lecture. This individual is a hard worker who is willing to work long hours and over weekends when required, creative, pays attention to details, a problem-solver confident in coordinating multiple teams before and during events, and who can keep to tight deadlines. 📌 Duration: One-year freelance position 📌 Start date: Immediately Key performance areas 📌 Conceptualise and organise all events, conferences and seminars from start to finish according to requirements, target audience and objectives 📌 Create execution plans and guidelines for all internal and external events 📌 Identify appropriate service providers together with procurement, for communications and marketing HODs’ approval 📌 Be the point of contact for suppliers, venues and the fundraising team 📌 Manage the budget process (target cost vs actual cost) together with the HOD 📌 Develop themes for events’ look and feel together with service providers 📌 Provide comprehensive direction for events while working with different departments and external clients 📌 Delegate workflows and deadlines as well as tasks to the communications and/or marketing coordinator and facilities team 📌 Alert internal stakeholders of upcoming events by regularly updating the events calendar 📌 Guest relations: ensure event invitations are designed and sent to relevant invitees and continually follow up on attendance 📌 Ensure that all logistics are in place for events (venue, catering, sound) 📌 Develop and manage the agenda/programme 📌 Coordinate the event on the day of the event 📌 Manage post-event debriefs internally 📌 Analyse the success of the events and report monthly on outcomes of eventing activities Education and experience: 📌 Matric and relevant diploma/degree in hospitality, communications, public relations or event management 📌 More than eight years’ experience in managing events Interested individuals should send their CVs to [email protected]. Submitting a portfolio of previous work would be highly advantageous.