Purchasing Executive - Irama Kuala Lumpur (www.iramakl.com) Position Summary: The Purchasing Executive is responsible for sourcing, purchasing, and managing supplies and equipment for the hotel in a timely, cost-effective, and quality-focused manner. This role ensures compliance with hotel procurement policies, maintains vendor relationships, and supports operational departments (including F&B, Housekeeping, Engineering, and Front Office) by securing the best possible products and services. Key Responsibilities: 1. Procurement & Sourcing • Receive and review purchase requisitions from all departments. • Source and evaluate suppliers/vendors based on price, quality, reliability, and delivery speed. • Obtain competitive quotations and negotiate with suppliers to achieve cost savings. • Issue Purchase Orders (POs) using the hotel’s procurement system (e.g., IDB, Material Control). 2. Vendor Management • Maintain and update an approved supplier database. • Establish and maintain professional relationships with key suppliers. • Monitor supplier performance and compliance with contracts and hotel standards. • Ensure suppliers comply with local laws, halal certification (if applicable), and sustainability requirements. Qualifications & Requirements: Education Diploma or Degree in Business Administration, Supply Chain Management, or related field. Experience Minimum 3 years in hotel purchasing. Knowledge Familiar with procurement systems, hotel operations, and local suppliers. Language Skills Proficient in English and Bahasa Malaysia. Mandarin is an added advantage. Technical Skills Proficient in MS Office, procurement systems. Good negotiation and communication skills. Strong attention to detail. Able to work independently and meet deadlines. Working Conditions: • Office-based with occasional supplier visits or warehouse checks. • May require extended hours during peak seasons or stock audits. Performance Indicators: • Cost savings achieved through procurement initiatives. • Accuracy and timeliness of purchasing documentation. • Vendor delivery and compliance rate. • Internal department satisfaction with procurement service. Please email your resume to [email protected] NOTE: Only shortlisted candidates will be notified.