Avoid using the phrase *"Do the needful* It's vague and inappropriate . Use the following alternatives. 1. *Please take the appropriate action/ kindly attend to the matter* Elegant and professional. Example: Kindly review the client's request and take the appropriate action 2. *Kindly address this at your earliest convenience* Polite and deferential, great for client or senior communication. Example: The attached invoice has a discrepancy. Kindly address this at your earliest convenience. 3. *Please ensure this is taken care of* Warm and assuring, useful for teamwork. Example: We’re short on supplies. Please ensure this is taken care of before tomorrow. 4. *Please initiate the necessary steps* Great for formal, process-driven tasks. Example: The application has been approved. Please initiate the necessary steps for onboarding. 6. *Please action this promptly* Concise and dynamic, used in UK/Australian business English. Example: The client’s feedback is urgent. Please action this promptly. 7. *Grateful if you could look into this* Very polite and diplomatic. Example: We noticed an error in the report. Grateful if you could look into this. 8. *Kindly resolve this at your earliest* Effective in situations involving issues or errors. Example: There's a login error. Kindly resolve this at your earliest convenience. 9. *Please proceed accordingly* Short, clean, and clear. Example: The instructions are in the document. Please proceed accordingly. 10. *I’d appreciate your support in completing this* Collaborative tone, ideal for team settings Example: We’re on a tight deadline. I’d appreciate your support in completing this today.